Zimbabwe

Great Zimbabwe University, an equal opportunity employer, invites applications from suitably qualified and experienced persons to fill in the position of Administrative Assistant that has arisen within the institution.

Applicants must have at least a first degree in Accountancy,  Finance or equivalent

At least 2 years relevant post qualification working experience

Pastel Evolution working knowledge is a must

Superior interpersonal and communication skills

Preparing monthly reconciliation statements

Preparing student and creditors age analysis monthly report

Administrative Assistant

M&J Consultancy is looking for a versatile and highly-organized personal assistant to perform personalized administrative duties for CEO. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of the CEO. You may also be required to make travel arrangements and assist with other duties when required.

Certification in secretarial work, office administration, or related training

1-2 years of experience as a personal assistant would be advantageous

Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint

Advanced typing, note-taking, recordkeeping, and organizational skills

Ability to manage internal and external correspondence

Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding

Excellent written and verbal communication skills

Performing secretarial and administrative duties

Typing, formatting, and editing reports, documents, and presentations

Entering data, maintaining databases, and keeping records

Liaising with internal departments, answering calls, and making travel arrangements

Managing internal and external correspondence

Scheduling appointments, maintaining an events calendar, and sending reminders

Copying, scanning, and faxing documents, as well as taking notes

Preparing facilities for scheduled events and arranging refreshments, if required

Ordering office supplies and replacements, as well as managing mail and courier services

Observing best business practices and etiquette

Personal Assistant

An exciting opportunity has arisen within Southsea Investments Pvt Ltd for suitably qualified and self-driven individuals in a leading diversified conglomerate for the position of Personal Assistant (PA to CEO). The successful candidate will be responsible for driving business performance through providing administrative and secretarial support to the CEO.

A degree in Business Management/ Administration.

Diploma in Secretarial studies or better.

A Drivers License will be a distinct advantage.

Coordinate the schedule\diary of the CEO prioritizing functions and appointments, ensuring that meetings, deadlines, and other duties of the CEO are carried out seamlessly.

Act as the first point of contact in the CEO’s office and manage communication, including highly confidential material.

Handling telephone calls, attending to enquiries and queries, and receiving visitors.

Assist the CEO in researching and following up with action on matters which fall within the CEO's responsibility by chasing responses as well as triggering follow-up action.

Organize meetings and ensure that the CEO is well prepared for such meetings, preparing agendas, pre-meeting briefings, and meeting papers.

Support the office of the CEO, and work to ensure that the CEO receives the highest level of operational and strategic support possible.

Prioritize conflicting needs, handle matters expeditiously and proactively and follow through on projects to successful completion – often with deadline pressures

Provide a broad variety of high-level administrative support services to the CEO.

Prepare and organize business trips and travel logistics for the CEO.

Typing, compiling, and preparing reports, presentations, and correspondence

Interact closely with all internal staff, management, and senior staff and externally including board members, key clients, government, and senior business leaders.

Any other related duties as assigned by the CEO.

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